Last Updated on December 15, 2020 by Admin
Project Management isn’t a single job. It involves several jobs which include planning, executing, and controlling a project. It can get even more difficult as the project is delegated to a team, with specific goals to be achieved by everyone within a determined timeline and budget. We have discussed here the 6 essential project management skills very PM needs.
Project managers need to have a variety of skills to get the job done. Such skills include technical, communication, business, and management skills. They are involved in not only dealing with processes and systems but also in successful team management. Here in this blog, we will read 6 essential Project Management skills every Project Manager needs.
The Role of a Project Manager
The job of a project manager is a combination of many roles such as an accountant, a gatekeeper, and a data analyst.
Project managers ensure that the planning, execution, and monitoring are done on time. They manage the team, facilitate communication, motivate the team members, and communicate the project status. They also build a comprehensive plan to manage the budget of the project.
Top 6 Project Management Skills
The right project management skills ensure that the task can be completed on time. There is a long list of project management skills that can improve your performance if you look to build a career in project management. Below are the skills you should possess if you wish to be a Project Manager.
A Project Manager must also be a capable leader. Your leadership skills denote that you can motivate your team towards achieving a common goal. A good leader is one who is ready to make decisions which is in the best interest of the team and the business.
Before the launch of any new project, it is important to set clear goals, roles, and responsibilities among the team members. An efficient Project Manager will know how to use time properly and ensure that all members of the team have the required tools to conduct their tasks properly.
A lack of communication or poor communication isn’t only annoying but can give rise to misunderstanding among team members resulting in errors. A good project manager needs to communicate effectively across teams. This includes effectively sharing information to inform and engage the listener.
As you’ll be working with different teams and individuals, it’s important to recognize each person’s communication methods. To build a strong foundation and lay the groundwork for communication you can ensure the following:
- Initiate a project with a brief conversation: While emails and messages are useful, it is important to sit down with your team members before starting a project. A quick conversation can provide everyone with a brief background of the task and open up the communication lines among team members which can boost productivity.
- Pay attention to the non-verbal signs of communication: Watch out for the omissions and body language of team members. Observing the non-verbal signs and actions can help you in making informed decisions.
- Always listen: It is important to listen to your team members. In case someone tells you about the timeline of the task and suggestions in project execution, listen. As you’re not the only one involved in execution, always pay attention to the concerns of the team members.
- Share precise information: Provide information in a manner that helps your team members understand the working of a project. Nobody wants to run through pages of information just to find one single piece of information.
You can provide summaries to team members so that they spend less time going through data and more time understanding and completing it.
3. Emotional Intelligence
Emotional intelligence or EI is the ability to monitor and assess your emotions and the emotions of those around you. When you pay attention to the emotions of those around you, you’ll be able to gather a lot of information that can help you in effective communication.
A well developed EI can help you build relationships with team members. Make meetings more productive and resolve any disputes among the members. So take the time to consider how your actions can affect other team members.
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4. Critical Thinking
Project Management requires adherence to guidelines related to completion. A good project manager is required to prioritize the goals based on the overall project needs. Consider questions such as “Where is the business heading to?” “ How will a task help us reach our goal?” Prioritize your tasks and work accordingly.
Critical thinking is key when it comes to managing a task. It’s important to analyze the pros and cons of adopting a particular method for performing a task. It’s also important to be pragmatic and keep multiple options available.
5. Time Management
Time management is critical and a Project Manager needs to be an expert in scheduling tasks and projects. You need to ascertain the duration of a task to assign work to the team members. The first step is to create a plan to help set up sequences for every stage of the project.
Effective time management is also based on eliminating any distractions from work. Anyone working in an office environment knows that meetings can result in draining off time. Schedule meetings at the right time and stick to the meeting agenda to save your time.
6. Thoughtful Observation
All project managers need to have the capacity to look back and analyze the past projects to ascertain what challenges and roadblocks were present. The issues can provide valuable insights that can be applied while moving on with the current projects.
The goal of thoughtful observation is to reflect on a project and make improvements in the current project. Conduct meetings with the team members to get their feedback on a project. The ability to objectively observe will help you solve problems as well as improve your skills.
Wrapping it up
As we read, to become an effective Project Manager, you require an array of skills. Start with yourself, conduct a self-analysis to understand the skills you need to work on, and try building them. Becoming an efficient Project Manager is not easy, but definitely achievable with hard work and passion.